Document control software

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Author Message Phil Kabza Senior Member Username: phil_kabza Post Number: 785 Registered: 12-2002 Posted on Wednesday, December 13, 2023 - 08:20 am:    For those who have access to AIA KnowledgeNet, there is an excellent exchange going on concerning the pitfulls of using the contractor's document control software during CA. Phil Kabza FCSI CCS AIA SpecGuy Specifications Consultants www.SpecGuy.com phil@specguy.com Phil Kabza Senior Member Username: phil_kabza Post Number: 786 Registered: 12-2002 Posted on Thursday, December 21, 2023 - 08:31 am:    We are hearing from architect clients that CMs and GCs are now overloading them with submittal schedules generated by AI that are disorganized and inaccurate, generating a lot of work. Is anyone else hearing the same? My recommendation to the architects has been to (read their Division 01 and) tell the CMs to sort out their own problems before the initial pay request. Sometimes being "nice" gets architects into real trouble. Phil Kabza FCSI CCS AIA SpecGuy Specifications Consultants www.SpecGuy.com phil@specguy.com Stephen Wilson Senior Member Username: swilson Post Number: 27 Registered: 02-2019 Posted on Thursday, February 01, 2024 - 12:40 pm:    I know this post has been up a while, but we are also getting overwhelmed by CMs who use an auto-generated submittal schedule that scrubs the spec PDFs. Combined with unexperienced project management staff, we have gotten loads of unrequested submittals, along with lots of submittals that aren't grouped together for separate items within the same division. Nathan Woods, RA, CSI, CCCA, LEED AP Senior Member Username: nwoods Post Number: 924 Registered: 08-2005 Posted on Thursday, February 01, 2024 - 01:06 pm:    I often request a submittal list at the start of the project, and we weed out a lot of that stuff right off the bat. Lisa Goodwin Robbins, RA, CCS, LEED ap Senior Member Username: lgoodrob Post Number: 433 Registered: 08-2004 Posted on Thursday, February 01, 2024 - 05:34 pm:    I was just having a conversation about this with one of my Architects, as their project moves into construction. They were complaining that the automated software sends an individual submittal for each product, but the architect wants them bundled in a way that makes sense to everyone. Yes, I think this Architect has started out the project being too "nice" to the CM. Yes, Div 01 requires a submittal list at the start of the project, but they may not have enforced it. Does anyone have a paragraph that perhaps outlines for the GC/CM some structure for the submittal list? Perhaps something about complete submittals by trade, with allowances for supply chain disruptions, construction changes, and phasing? - Jeffrey Potter Senior Member Username: jpotter Post Number: 48 Registered: 02-2017 Posted on Friday, February 02, 2024 - 10:00 am:    This is what I had Lisa, developed by my mentor. A. Schedule submittals to expedite Project. Coordinate submission of related items. 1. Make submittals according to Construction Schedule and adequate enough in advance of scheduled dates of installation to provide required time for reviews for securing necessary approvals for possible revision and re-submittal and for placing orders and securing delivery. 2. Schedule submittals such that related materials and assemblies that support or are affected by the submitted materials are either submitted simultaneously or in order of installation sequence such that impacts and coordination can be evaluated as part of the review. 3. Late submittals, not in accordance with the "Schedule for Submission of Shop Drawings, Product Data and Samples" and the Construction Schedule, will not be considered an acceptable reason for initiating a substitution requests caused by late ordering and procurement of materials. Lisa Goodwin Robbins, RA, CCS, LEED ap Senior Member Username: lgoodrob Post Number: 434 Registered: 08-2004 Posted on Friday, February 02, 2024 - 10:05 am:    Jeffrey, Thank you! No. 2 is what I'm really looking for. No. 3 reminds me of a sign I used to see, something like, "Lack of preparation on your part does not constitute an emergency on mine." - David G. Axt, CDT, CCS, CSI, SCIP Senior Member Username: david_axt Post Number: 2070 Registered: 03-2002 Posted on Friday, February 02, 2024 - 11:52 am:    All of these requirements should be spelled out in Section 013300 - Submittal Procedures. David G. Axt, CDT, CCS, CSI, SCIP Specifications Consultant Axt Consulting LLC Lisa Goodwin Robbins, RA, CCS, LEED ap Senior Member Username: lgoodrob Post Number: 435 Registered: 08-2004 Posted on Friday, February 02, 2024 - 12:00 pm:    David, Yes. In this case I am working with an Owner-furnished Div 01, and it's "somewhat less than complete." -