| Author |
Message |
Curt Norton, CSI, CCS
Senior Member
Username: curtn
Post Number: 240
Registered: 06-2002
| | Posted on Monday, August 29, 2016 - 09:18 am: |    |
I looked back and I don't see a recent discussion on this; Our firm has a practice of reissuing drawings with every change (Addenda, SI, etc.). However, we have not been consistent with publishing changes to specs. I'm curious how everyone else handles this.
Do you always reissue drawing changes?
Do you reissue spec changes?
If you do reissue spec changes, do you use track changes, or do you just show new text; or possibly just show the legal mark in the margin that shows it was changed? |
Ellis C. Whitby, PE, CSI, AIA, LEED® AP
Senior Member
Username: ecwhitby
Post Number: 273
Registered: 03-2003
| | Posted on Monday, August 29, 2016 - 10:07 am: | |
Depends upon what you mean by “change”. If we made revisions to drawings or specifications in, for instance, an RFI response that has no cost or time impact, we usually show the drawing change via a sketch. We would similarly show the specification change via the RFI response narrative.
We the change involves cost (or has a time impact) we would issue a Change Proposal Request (CPR). All changes are tracked in specifications and clouded on the drawings.
Internally, we change our drawings and specifications for all changes, whether an RFI or a CPR. Again, all changes are tracked in specifications and clouded on the drawings.
For Government projects we often have to issue complete drawings and specifications, even for RFI responses with no cost or schedule impact. |
Steven Bruneel, AIA, CSI-CDT, LEED-AP, EDAC
Senior Member
Username: redseca2
Post Number: 556
Registered: 12-2006
| | Posted on Monday, August 29, 2016 - 12:04 pm: | |
We make all changes on the fly with bold text or strikeouts, and save as a new version of the file with a line added in the header, such as "September 29, 2016 - RFI 001", and a similar annotation in the file name.
Only the current version of each Section is kept in the project's active spec folder with superseded versions saved in a project history folder.
With a distinct record file of each version saved, there is no point for us to using track changes in the CA phase. |
Wayne Yancey
Senior Member
Username: wayne_yancey
Post Number: 788
Registered: 01-2008
| | Posted on Monday, August 29, 2016 - 12:15 pm: | |
Do you always reissue drawing changes? [Yes]
Do you reissue spec changes? [Yes. Replacement pages. Entire section if document pages become re-paginated.]
If you do reissue spec changes [yes], do you use track changes [yes]. ]Manual underline new text, manual strike-through deleted text], or do you just show new text [no]; or possibly just show the legal mark in the margin that shows it was changed [yes]. For example [AD#], [ASI#], [RFI#], etc.?
Make the audit trail easy to search by tracking changes.
On occasion a spec revision can be issued as a narrative in the Addenda cover document or RFI form or ASI form. |
Robin E. Snyder
Senior Member
Username: robin
Post Number: 644
Registered: 08-2004
| | Posted on Monday, August 29, 2016 - 02:18 pm: | |
i issue revised spec sections in their entirety and show all changes using track changes and keep track on the TOC when revised sections are issued. |
William C. Pegues, FCSI, CCS
Senior Member
Username: wpegues
Post Number: 946
Registered: 10-2002
| | Posted on Monday, August 29, 2016 - 03:23 pm: | |
Do you always reissue drawing changes?
As ASI Sketches, or full drawings clouded with change notations where sketches would be too cumbersome.
Do you reissue spec changes?
Yes, as follows:
1 - Always full sections where the section receives a new date in the header. Existing sections all have REVISED in front of the date, if a new section is issued it has just the date.
2 - All changes are in italic where the entire paragraph including paragraph number is italic.
3 - After each block of changes there is a footnote number (numbered 1 up for all changes to a document). At the end of the section those footnotes are listed like the following example.
1 - 3 Amendment 1, ASI-005
4 - All our project manual changes after the contract is signed are called amendments, and these in turn are issued under an ASI whether they are going with related drawing changes or they stand alone. So, we have a full like where each change is linked to a particular amendment and that in turn to an ASI.
5 - in the case where its a new section rather than revisions to an existing one, the notation for footnotes becomes...
Issued Amendment 1, ASI-005
6 - Subsequent changes to the same section (it does happen now and then) previous italic is removed though the footnote numbers remain and this new change starts with the next up footnote number. At the end of the section the foot note listing of prior ones is retained for tracking purposes and new ones are added.
We do not use "track changes" as it is often unreliable, and too easy to make a change that is unintended.
We also have a section in division 1 that explains this system in detail along with examples.
William C. Pegues, FCSI, CCS, SCIP Affiliate
WDG Architecture, Washington, DC | Dallas, TX |
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