Periodic Field Reports

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Author Message Randall L. Cox Senior Member Username: randy_cox Post Number: 27 Registered: 04-2004 Posted on Wednesday, April 26, 2006 - 03:18 pm:    I have been having a minor dialog with AIA Contract Documents about their AIA G711 Architects Field Report. Our office is using (and has used) the electronic form on several projects to record our observations from weekly site visits. I noticed that the form did not have a distribution block for Contractor, and did not have a way of adding a block. I never paid much attention to those little blocks anyway, but it seemed like I should at least have a check box for the Contractor, so I e-mailed the AIA folks. They told me that the form is intended for the Architect to send to the Owner, not the Contractor. (I don't know what the Owner does with the form, since all communication between Owner and Contractor should be through the Architect) I asked the AIA folks if they have a form to use when inform the contractor of any deficiencies. Does anyone else use the G711? Is there a better form that folks are using? Randy John Bunzick, CCS, CCCA Senior Member Username: bunzick Post Number: 512 Registered: 03-2002 Posted on Thursday, April 27, 2006 - 08:48 am:    I created a form at a previous job that was multi-purpsose. In addition to the traditional observations, I could record "deficiencies" in the work for the contractor's attention, and also follow-up items required of myself or my consultants. There was text in the form directed to the contractor which essentially said that they are expected to act upon the information without expecting separate communications. I then distributed it to everyone on the entire team. And I was done. No extra memo writing, no transmittals. Everyone loved it because it was extremely timely (usually the same day, especially if I hand wrote it), and was an extremely simple process. I am of the belief that while notifications and communications are extremely important, we have made the systems way too complicated in CA phase, sucking up time from the actual task of checking quality. (Yikes, does anyone really have time to do that anymore?) Transmittals, especially, I regard as a huge waste of time in most cases. It's no more a record of when a document is sent than the date on the document itself.