Flow chart of the Specification process

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Author Message Robin E. Snyder Senior Member Username: robin Post Number: 502 Registered: 08-2004 Posted on Thursday, January 30, 2014 - 03:53 pm:    I seem to recall someone had a flow chart showing the communication flow and process of working with a specifier. Maybe it was at Academies, 2013. Does this sound familiar to anyone and, if so, would said person be willing to share with me as a basis for a guide sheet/presentation I am preparing for my clients? Sheldon Wolfe Senior Member Username: sheldon_wolfe Post Number: 710 Registered: 01-2003 Posted on Thursday, January 30, 2014 - 09:40 pm:    I think I saw that... Aha! Here it is! http://bit.ly/1nt6x22 ken hercenberg Senior Member Username: khercenberg Post Number: 696 Registered: 12-2006 Posted on Thursday, January 30, 2014 - 11:14 pm:    Careful Sheldon. A lot of people will believe that Lynn Javoroski FCSI CCS LEED® AP SCIP Affiliate Senior Member Username: lynn_javoroski Post Number: 1751 Registered: 07-2002 Posted on Friday, January 31, 2014 - 10:11 am:    What?! you mean it's not a true representation of the process? That's what it feels like this week, anyway. Sheldon Wolfe Senior Member Username: sheldon_wolfe Post Number: 711 Registered: 01-2003 Posted on Friday, January 31, 2014 - 10:30 am:    Now playing at theaters everywhere: Zombie Specifier!!!!!! ken hercenberg Senior Member Username: khercenberg Post Number: 697 Registered: 12-2006 Posted on Friday, January 31, 2014 - 10:32 am:    Well that explains the pitchforks and torches when people come to see me. ken hercenberg Senior Member Username: khercenberg Post Number: 698 Registered: 12-2006 Posted on Friday, January 31, 2014 - 10:36 am:    According to Ask.com, we're artists! http://www.ask.com/question/what-is-a-construction-specifier Lynn Javoroski FCSI CCS LEED® AP SCIP Affiliate Senior Member Username: lynn_javoroski Post Number: 1752 Registered: 07-2002 Posted on Friday, January 31, 2014 - 10:41 am:    Is that similar to the "art" of medicine? In which case, we should just "first do no harm"... G. Wade Bevier, FCSI, CCS, LEED-AP BD+C, SCIPa, USGBC Senior Member Username: wbevier Post Number: 49 Registered: 07-2004 Posted on Friday, January 31, 2014 - 11:25 am:    I have often heard of art of medicine also referred to as the "practice of medicine". This does not create a high level of confidence in the process. If a doctor can get away with practicing after all those years of training then maybe a humble spec writer can practice the "art" of spec writing with an anticipated level of due diligence and professional expectation and not get called out every time the patient(project) just doesn't heal as anticipated due to unforeseen circumstances... G. Wade Bevier, FCSI, CCS, LEED-AP BD+C, SCIPa, USGBC Senior Member Username: wbevier Post Number: 50 Registered: 07-2004 Posted on Friday, January 31, 2014 - 11:36 am:    FYI - the Construction Specifications Practice Guide has a figure on page 20 (figure 1.4) titled "Project Manual Development" that illustrates an example of the communication and activities of project manual stages in an organizational flowchart. Is this something like what you are looking for? James Sandoz Senior Member Username: jsandoz Post Number: 134 Registered: 06-2005 Posted on Monday, February 03, 2014 - 09:17 am:    When I passed my exams and got my license my former college room-mate (a business major, BTW) had this zinger which is a take off on the common slogan, John Doe, Practicing <named profession> for <X> years. My room-mate's version: James Sandoz, Practicing architecture until he gets it right. I guess this could be said about any "practicing" professional. ken hercenberg Senior Member Username: khercenberg Post Number: 699 Registered: 12-2006 Posted on Monday, February 03, 2014 - 10:27 am:    I suppose, except it seems like fewer and fewer professionals, regardless of profession, are getting it right. James Sandoz, AIA, CSI Senior Member Username: jsandoz Post Number: 135 Registered: 06-2005 Posted on Monday, February 03, 2014 - 12:30 pm:    A colleague once told me practicing architecture is like running up sand dunes while wearing ankle weights. These days that may be true for law, medicine, education, etc. as well. Ken, someday I'll start my own firm: Sisyphus Architects. :-) Chris Grimm, CSI, CCS, SCIP, LEED AP BD+C, MAI, RLA Senior Member Username: tsugaguy Post Number: 322 Registered: 06-2005 Posted on Friday, February 14, 2014 - 04:34 pm:    Robin, sorry for delayed response, I have been preoccupied. Ask William Pegues, he has the best such flowchart, and process, that I have seen. http://www.linkedin.com/in/williampegues James, your comment reminded me of http://www.youtube.com/watch?v=PmQujwmalfA. William C. Pegues, FCSI, CCS Senior Member Username: wpegues Post Number: 897 Registered: 10-2002 Posted on Friday, February 14, 2014 - 10:02 pm:    Thanks for the intro, Chris. Yes, I have a chart of the way I set up communications from the day a PA or PM gets a project to the production of the final Project Manual for bid. It works over and over every time because it not only establishes what needs to go back and forth and when, but also creates specific milestones and due dates, and also can be used as an office wide scheduling tool. And it works for in house as well as specifiers in independent practice. I have give it as a once every year or so presentation within our own office at WDG as well as I have given it at a couple different conferences. I have it as a pdf file and I can make it freely available. William William C. Pegues, FCSI, CCS, SCIP Affiliate WDG Architecture, Washington, DC | Dallas, TX Jeffrey Wilson CSI CCS Senior Member Username: wilsonconsulting Post Number: 127 Registered: 03-2006 Posted on Saturday, February 15, 2014 - 05:03 pm:    I would appreciate a copy of your chart, William. Thank you: Jeff at WilsonConsultingInc dot com. Robin E. Snyder Senior Member Username: robin Post Number: 503 Registered: 08-2004 Posted on Saturday, February 15, 2014 - 08:37 pm:    I think I saw it at one of your presentations William - if you don't mind forwarding it, I would be most appreciative. robin@spectraspecs.com William C. Pegues, FCSI, CCS Senior Member Username: wpegues Post Number: 898 Registered: 10-2002 Posted on Saturday, February 15, 2014 - 10:27 pm:    Copies of a pdf that will scale to whatever printer/plotter you want has been sent out to Robin and Jeffrey. The pdf will print with high quality resolution to any size. My personal copy is about 5 feet tall. I also send out calendar notifications for the various due dates where information is required. And this includes 'last day to give information' type alerts as well indicating that if information coming in after that date may not make it in. Often it does, but, its not an automatic. We also use these calendar events as scheduling tools. Those events that are the DRAFT copy and the FINAL/BID copy of the project manual go out with the note for PA's and PM's that they can't schedule anything before or after a DRAFT or FINAL with less than 3 blank workdays between, or it just won't happen. And it gives the PMs the ability to see whose project is a potential conflict in case of a true conflict so that they can work out priorities. This puts scheduling directly into the hands of the PMs and it really works well. I always begin my presentations to PA's stating that when they get a new project schedule or a change in schedule, that they need to see me even before they tell their mother. We have been doing this very successfully since the mid 1980s. It really helps the flow of projects as well as information through the office. William C. Pegues, FCSI, CCS, SCIP Affiliate WDG Architecture, Washington, DC | Dallas, TX J. Peter Jordan Senior Member Username: jpjordan Post Number: 677 Registered: 05-2004 Posted on Sunday, February 16, 2014 - 07:54 am:    I would also like a copy. jpjordan@jordanconsultants.com George A. Everding, AIA, CSI, CCS, CCCA Senior Member Username: geverding Post Number: 712 Registered: 11-2004 Posted on Sunday, February 16, 2014 - 12:11 pm:    Likewise. george.everding@allegion.com Thanks, William. George A. Everding AIA CSI CCS CCCA Allegion PLC (formerly Ingersoll Rand) St. Louis, MO Richard Gonser AIA CSI CCCA SCIP Senior Member Username: rich_gonser Post Number: 57 Registered: 11-2008 Posted on Sunday, February 16, 2014 - 01:58 pm:    Since the bandwagon is loading up, count me in. SpecStudio@verizon.net Colin Gilboy Senior Member Username: colin Post Number: 360 Registered: 09-2005 Posted on Sunday, February 16, 2014 - 03:44 pm:    I am offering to host a copy on the 4specs server of information you would like to offer. I would add your name if you wanted and a short description of the document - say 100 words or so and a permanent link and page to these documents. Suggestions? Ideas? Contributions? Colin Gilboy Publisher, 4specs.com 435.654.5775 - Utah 800.369.8008 Sheldon Wolfe Senior Member Username: sheldon_wolfe Post Number: 719 Registered: 01-2003 Posted on Sunday, February 16, 2014 - 05:45 pm:    Great idea, Colin. I've seen several links in the 4specs discussions that would be good to make readily available. William C. Pegues, FCSI, CCS Senior Member Username: wpegues Post Number: 899 Registered: 10-2002 Posted on Monday, February 17, 2014 - 12:49 pm:    Colin, I can send you the pdf and a short description, just let me know how you want me to send it to you. Thanks!! William C. Pegues, FCSI, CCS, SCIP Affiliate WDG Architecture, Washington, DC | Dallas, TX Robin E. Snyder Senior Member Username: robin Post Number: 505 Registered: 08-2004 Posted on Monday, February 17, 2014 - 02:28 pm:    William - I am not sure if you emailed the PDF to me already - but i haven't seen it yet. If you haven't had a chance yet, no biggey, just making sure it isn't lost in cyberspace.Thanks!!! Karen L. Zaterman, CCS, LEED-AP, SCIP Senior Member Username: kittiz Post Number: 110 Registered: 10-2005 Posted on Monday, February 17, 2014 - 05:24 pm:    I will also find this useful but will wait for Colin to do his thing. Karen L. Zaterman, CSI, CCS, SCIP-Affil, LEED AP BD+C Colin Gilboy Senior Member Username: colin Post Number: 361 Registered: 09-2005 Posted on Tuesday, February 18, 2014 - 09:07 am:    Here is the link to William's Project Scheduling Specs. http://www.4specs.com/articles/general/project-scheduling-specs.pdf In thinking about this, I plan to add a new area in 4specs for contributed documents. This Project Scheduling Specs document was placed in the general category. I will put info from Dave Stutzman's Conspectus Tips into this area and classify by MasterFormat Divisions and perhaps sections as this grows. Any suggestions as to a name for the section? and documents referenced here before? Colin Gilboy Publisher, 4specs.com 435.654.5775 - Utah 800.369.8008 David E Lorenzini Senior Member Username: deloren Post Number: 148 Registered: 04-2000 Posted on Tuesday, February 18, 2014 - 10:19 am:    My Suggestion: Resource Documents David Lorenzini, FCSI, CCS Architectural Resources Co. John McGrann Senior Member Username: jmcgrann Post Number: 110 Registered: 03-2002 Posted on Tuesday, February 18, 2014 - 11:54 am:    I'll second David's suggestion. Thanks Colin! John T. McGrann, Jr., AIA, CSI, CCS, LEED AP David J. Wyatt, CDT Senior Member Username: david_j_wyatt_cdt Post Number: 63 Registered: 03-2011 Posted on Tuesday, February 18, 2014 - 02:25 pm:    William: It is an excellent flow chart. It belongs in a book. Thank you for sharing it with us. Colin: Resource center is a great idea. Thank you. Colin Gilboy Senior Member Username: colin Post Number: 362 Registered: 09-2005 Posted on Tuesday, February 18, 2014 - 02:42 pm:    I called it the Specifier's Library. This document is now there permanently. http://www.4specs.com/s/spec-library/ I plan to go through David Stutzman's excellent articles and reclassify them by MasterFormat and set up sections for each division - you can see the rough out on this page. Be happy to link to public documents at ARCOM and BSD and host or link to other articles the specifier needs to be aware of. [link corrected - Colin] Colin Gilboy Publisher, 4specs.com 435.654.5775 - Utah 800.369.8008 William C. Pegues, FCSI, CCS Senior Member Username: wpegues Post Number: 900 Registered: 10-2002 Posted on Tuesday, February 18, 2014 - 03:20 pm:    Thanks, Colin, looks good William C. Pegues, FCSI, CCS, SCIP Affiliate WDG Architecture, Washington, DC | Dallas, TX Lynn Javoroski FCSI CCS LEED® AP SCIP Affiliate Senior Member Username: lynn_javoroski Post Number: 1759 Registered: 07-2002 Posted on Wednesday, February 19, 2014 - 10:17 am:    Another great service - thanks, Colin. William C. Pegues, FCSI, CCS Senior Member Username: wpegues Post Number: 901 Registered: 10-2002 Posted on Wednesday, February 19, 2014 - 10:44 am:    Colin, When I select the link in your message… http://www.4specs.com/s/spec-library/ It comes back as page not found. [Corrected - Colin] William C. Pegues, FCSI, CCS, SCIP Affiliate WDG Architecture, Washington, DC | Dallas, TX Colin Gilboy Senior Member Username: colin Post Number: 363 Registered: 09-2005 Posted on Wednesday, February 19, 2014 - 10:52 am:    Sorry - moved the page so it is part of our blue search - http://www.4specs.com/s/spec-library/ I also started to bring in some of the Conspectus Tech Tips starting with concrete: http://www.4specs.com/s/spec-library/03/ and I modified the link above. These should become a great teaching location for the architects and designers you support. Colin Gilboy Publisher, 4specs.com 435.654.5775 - Utah 800.369.8008 William C. Pegues, FCSI, CCS Senior Member Username: wpegues Post Number: 902 Registered: 10-2002 Posted on Wednesday, February 19, 2014 - 11:43 am:    Colin, Bit of testing here for you. When I am in the Concrete library, and I click on the "General" link, it takes me to the general library where the Flow Chart is located. But when I am in the general library where it lists the Flow Chart and click General, rather than refreshing the page (or doing nothing because you are already there) it puts up the 'page not found'. Maybe the General link should not be active when in the General library. Also, when in the General library, once there, the links to other libraries, including concrete where I just came from, are not active. William C. Pegues, FCSI, CCS, SCIP Affiliate WDG Architecture, Washington, DC | Dallas, TX Colin Gilboy Senior Member Username: colin Post Number: 364 Registered: 09-2005 Posted on Wednesday, February 19, 2014 - 11:56 am:    Just part of the process of building a new website or area and people looking at it before it is complete and tested. Made some more changes. These pages are cached for 12 hours and you will have to control-r to refresh the browser. More to come over the next weekend. Colin Gilboy Publisher, 4specs.com 435.200.5775 - Utah 800.369.8008