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David Axt, AIA, CCS, CSI
Senior Member
Username: david_axt

Post Number: 302
Registered: 03-2002
Posted on Tuesday, July 20, 2004 - 08:10 pm:   Edit PostDelete PostPrint Post

Does anybody use the comments feature on Microsoft Word? If so, do you use if for specification notes?
John Bunzick, CCS, CCCA
Senior Member
Username: bunzick

Post Number: 240
Registered: 03-2002
Posted on Wednesday, July 21, 2004 - 09:16 am:   Edit PostDelete PostPrint Post

I have occasionally used comments, but not in specifications. Problem is, they don't print in line with the text, or even display that way. I like to have the comments immediately obvious and right next to the related text. I use Masterspec, and have a revised style definition for CMT and PRN comment types, which includes a box to make them stand out from section text more obviously.
Posted on Wednesday, July 21, 2004 - 07:38 pm:   Edit PostDelete PostPrint Post

I have used comments for over fourteen years to track decisions that do not need to be published. Lots of stuff on what why and where.

However, I am just a Word Perfect user, so I am not qualified to comment on WORD.
David E Lorenzini
Senior Member
Username: deloren

Post Number: 35
Registered: 04-2000
Posted on Wednesday, July 21, 2004 - 09:00 pm:   Edit PostDelete PostPrint Post

David, I believe the Comments feature was designed to communicate between users. If you regularly send your sections to others to review electronically, then use Comments.

If you just want to add notes to the specifier, then you can use a hidden text technique (per MasterFormat), or just add some colored text in line with the data you want to reference.

Since I only send out PDF files for review, I encourgage reviewers to use the Comments feature in Adobe Acrobat. You can set the security so that the file is protected from changes, but allow printing and Comments.

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