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Specification Writer
Username: specification_writer

Post Number: 3
Registered: 01-2009
Posted on Thursday, April 02, 2009 - 05:20 pm:   Edit PostDelete PostPrint Post

When construction drawings are divided into Volume 1 (civil, landscape, and architectural) and Volume 2 (MEP audio/visual, and technoloy), do you follow suit with the specifications by including Divisions 31 through 33 in Volume 1?
Specification Writer
Washington, D.C.
Richard Howard, AIA CSI CCS LEED-AP
Senior Member
Username: rick_howard

Post Number: 204
Registered: 07-2003
Posted on Thursday, April 02, 2009 - 05:52 pm:   Edit PostDelete PostPrint Post

I keep my specs in order; usually breaking between Div 14 and 21.
Wayne Yancey
Senior Member
Username: wayne_yancey

Post Number: 184
Registered: 01-2008
Posted on Thursday, April 02, 2009 - 06:02 pm:   Edit PostDelete PostPrint Post

Yes. MF04 makes it awkward.
Steven Bruneel, AIA, CSI-CDT, LEED-AP
Senior Member
Username: redseca2

Post Number: 169
Registered: 12-2006

Posted on Thursday, April 02, 2009 - 06:21 pm:   Edit PostDelete PostPrint Post

We split up projects so many ways, with a record of 7 volumes in the old DIV 0-16 format when they wanted these nice easy to carry little matched volumes.

As a broad-brush average, we often do something like for our typical hospital projects:

Volume One: General Conditions, DIV 1, perhaps DIV 2. One of our clients has a 500 page DIV 1, so this makes sense.

Volume Two: DIV 2 (or 3) through 8, trying to capture a "Shell and Core".

Volume Three: DIV 9 through 14: trying to capture a "T/I" package.

Volume Four: DIV 21 through 28: trying to capture classical MEP + Fire/Telecom/Security.

Volume Four: DIV 31 through 33: Sitework, Utilites and Landscape.

Per the original question, in this layoutCivil/Landscape would need Volume 1 and 4.

But that said, a lot of our work goes through California OSHPD for permits, and they have very strong opinions on how to break things up. A typical OSHPD full hospital is more like:

Volume One: General Conditions, DIV 1.

Volume Two: "Foundations, Underground Utilities and Sitework".

Volume Three: "Superstructure".

Volume Four: "Core and Shell".

Volume Five: "Tenant Improvements"
Jerry Tims AIA, CSI
Senior Member
Username: jtims

Post Number: 68
Registered: 04-2005
Posted on Thursday, April 02, 2009 - 06:35 pm:   Edit PostDelete PostPrint Post

Volume 1: Introductory Info through Division 14.

Volume 2: The rest......including site work.

Unless of course the owner is a university client who has their own humongous set of front-end docs we have to use. In that case we may have 3 volumes with Introductory Info and Division 1 in Volume 1.
Jerry Tims AIA, CSI
Senior Member
Username: jtims

Post Number: 69
Registered: 04-2005
Posted on Thursday, April 02, 2009 - 06:39 pm:   Edit PostDelete PostPrint Post

If we opted to organize the content based on the information the contractor was most likely to look for in the project manual....we'd simply issue the front and back cover and call it a day.

John Regener, AIA, CCS, CCCA, CSI, SCIP
Senior Member
Username: john_regener

Post Number: 437
Registered: 04-2002

Posted on Friday, April 03, 2009 - 11:22 am:   Edit PostDelete PostPrint Post

I concur with the multi-volume approach for large, complex projects with specifications and other construction contract documents that won't fit into even a single, 4" binder.

For a new hospital bed tower, I prepared (using MF95 about 6 years ago), the Project Manual in four volumes: Documents 0 and Division 1; Divisions 2 through 7; Divisions 8 through 14; Divisions 15 and 16. The construction manager added two volumes about more detailed project management procedures. The owner (hospital) added a volume for their policies and procedures. The contractor added two volumes for jobsite operations and safety. That made TEN separate volumes or binders on the shelf. And I think there was a volume for medical equipment and furnishings (work under separate contracts but part of the overall project) for information only. Only four of the volumes were the Project Manual or specs, as we understand them.

The project went very well and all parties were happy at the end. Even the spec writer was happy when the architect, construction manager and contractor, commented separately "good specs."

The point is to use common sense and put specs in usable form. I wouldn't try to break up the specs by subcontract or trade; that's something for the superior intellect of the construction manager. Breakdowns by increment of work or phase of construction or permit/bid package ("foundation package", "superstructure", "building envelope", "interior", "mechanical", "electrical" and "equipment") might facilitate construction but at the end of construction they should all be fit together for the Record Documents.
Specification Writer
Intermediate Member
Username: specification_writer

Post Number: 4
Registered: 01-2009
Posted on Thursday, May 14, 2009 - 09:22 am:   Edit PostDelete PostPrint Post

We've printed our 75% review set:

Volume 1 Drawings = civil, landscaping, architectural, and structural.
Volume 1 Project Manual - Divisions 00 - 20 and Divisions 31, 32, and 33.

Volume 2 Drawings = fire protection, plumbing, HVAC, electrical, and security.
Volume 2 Project Manual - Divisions 21 - 28 (no sections for Divisions 34 - 49).

So far, no comments on this arrangement. Guessing no one has opened either of the two volumes.
Specification Writer
Washington, D.C.
Ralph Liebing, RA, CSI
Senior Member
Username: rliebing

Post Number: 990
Registered: 02-2003
Posted on Thursday, May 14, 2009 - 09:55 am:   Edit PostDelete PostPrint Post

Looks to me to be a reasonable and logical winner.
Good groupings.

I agree with Wayne.

For the most part, I think there will be few if any comments, so long as you clearly identify what is where!
Lynn Javoroski CSI CCS LEEDŽ AP SCIP Affiliate
Senior Member
Username: lynn_javoroski

Post Number: 878
Registered: 07-2002
Posted on Thursday, May 14, 2009 - 09:59 am:   Edit PostDelete PostPrint Post

We're in the process of issuing documents with the same order/volumes. As long as someone can find what they want (if they ever do), it's good. I tend to put the entire Table of Contents in all volumes, with the heading "Volume X" ahead of each group. That way, no matter which volume you open (assuming you didn't look at the cover which tells what's inside), you can more easily locate what you want.
SpecRules (Unregistered Guest)
Unregistered guest
Posted on Friday, May 15, 2009 - 08:46 am:   Edit PostDelete PostPrint Post

Split volumes with divisions in numerical order.
If possible, keep the divisions in each subgroup together in the same volume.
Never separate sections of the same division into different volumes.
And, yes, each volume should have the complete Table of Contents for the project.

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